INDIRA GANDHI NATIONAL OPEN UNIVERSITY
SILIGURI REGIONAL CENTRE
NETAJI MORE, SUBHAS PALLY, SILIGURI – 734 001
INFORMATION PUBLISHED
IN
PURSUANCE OF SECTION 4(1) (b)
OF
THE RIGHT TO INFORMATION ACT,
2005
PUBLISHED ON 12/05/2006
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
SILIGURI REGIONAL CENTRE
NETAJI MORE, SUBHAS PALLY, SILIGURI – 734 001
INFORMATION PUBLISHED IN PURSUANCE OF SECTION 4(1) (b) OF
THE RIGHT TO INFORMATION ACT, 2005
TABLE OF CONTENTS
|
S.NO. |
SUB-CLAUSE OF SECTION 4(1) b), of THE RTI ACT |
DESCRIPTION |
PAGE NO. |
|
1. |
(i) |
Particulars of the Organization, its Functions and Duties |
4-5 |
|
2. |
(ii) |
Powers and Duties of officers and employees of the University |
6 |
|
3. |
(iii) |
Procedure followed in the decision-making process, including channels of supervision and accountability. |
6-7 |
|
4. |
(iv) |
Norms set by the University for the discharge of its functions |
8 |
|
5. |
(v) |
The Rules, Regulations, Instructions, Manuals and Records held by the University or under its control, or used by its employees, for discharging its functions |
8 |
|
6. |
(vi) |
Statement of the categories of documents that are held by the University or under its control |
9 |
|
7. |
(vii) |
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of University’s policy or implementation thereof |
9 |
|
8. |
(viii) |
Statement of Boards, Councils, Committees or other bodies consisting of two or more persons constituted as a part of the University or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public |
9-10 |
|
9. |
(ix) |
Directory of officers and employees of the University |
10 |
|
10. |
(x) |
Monthly Remuneration received by each of University’s officers and employees including the system of compensation as provided in its regulations. |
10-11 |
|
11. |
(xi) |
Budget allocated to each of the University’s agencies, indicating the particulars of all plans, proposed expenditure and reports on disbursements made; |
11-24 |
|
12. |
(xii) |
Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes. |
24 |
|
13. |
(xiii) |
Particulars of recipients of concessions, permits or authorizations granted by the University |
24 |
|
14. |
(xiv) |
Details in respect of the information available to or held by the University reduced in an electronic form |
24-25 |
|
15. |
(xv) |
Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use. |
25 |
|
16. |
(xvi) |
Names, designations and other particulars of the Public Information Officers |
26-28 |
|
17. |
(xvii) |
Such other information as may be prescribed information related to student admission procedures, academic programmes, examination schedules, results etc. |
28-29 |
|
18. |
Annexure I |
Information on rates of fees payable for seeking the information. |
29 |
|
19. |
|
|
|
|
20. |
|
Status of IGNOU RTI Cell as on 31st March, 2006 |
|
CHAPTER II SECTION 4(1) OF RTI ACT 2005
- The particulars of its organisation, functions and duties.
The Indira Gandhi National Open University, the largest mega university in the world, was established by an Act of Parliament in 1985. As on date, it serves the educational aspirations of about 2 million students in 34 countries, including India. The University offers 338 Certificate, Diploma, Degree and Doctoral programmes comprising around 1500 courses. Currently, it has twenty one Schools of Studies and twelve Divisions at the Headquarters and a network of 62 Regional Centres and more than 2300 Study Centres/Tele-learning centres to cater to the student requirements.
Siliguri Regional Centre (RC) of Indira Gandhi National Open University (IGNOU) has been established in 2004 to look after the activities of the University in the 5 districts of North Bengal (Part of West Bengal). The districts under the jurisdiction of the Regional Centre are : Coochbehar, Jalpaiguri, Darjeeling, Uttar Dinajpur and Dakshin Dinajpur. There are 21 Study Centres under the jurisdiction of the Regional Centre. Details of the Study Centres are available at link : www.ignousiliguri.org. Total enrolment in Siliguri is :9012 (up to July,2009 Session).
Organisational Structure
The President of India is the Visitor of the University. The Board of Management is the principal decision making body of the University. The authorities of the University include Board of Management, Academic Council, Finance Committee, Planning Board, Research Council, Distance Education Council and Schools of Studies. The overall functioning of the University is managed by these statutory authorities. Further details of the organisational structure are available at link www.ignou.ac.in.
The
Regional Centre functions at the state/Region level.
FUNCTIONS AND DUTIES
As per the IGNOU Act, the University shall endeavour to advance and disseminate learning and knowledge by a diversity of means, including the use of any communication technology, to provide opportunities for higher education to a larger segment of the population and to promote the educational well being of the community generally, to encourage Open University and Distance Education systems in the educational pattern of the country and to coordinate and determinate the standards in such systems. Further details are available at link www.ignou.ac.in
FUNCTIONS OF THE REGIONAL CENTRE (RC)
The Siliguri Regional Centre looks after all academic and administrative activities in respect of all Leaner Support Centres (Study Centres) of 5 districts of North Bengal (Coochbehar, Jalpaiguri, Darjeeling, Uttar Dinajpur and Dakshin Dinajpur). At present, there are 20 Study Centres under Siliguri RC.
On the basis of need assessment, RC generates and sends proposal(s) for establishment of new Study Centre(s) to the University authority at New Delhi.
All admission and re-registration related activities are done at the RC.
Appointment and renewal of part-time functionaries of Study Centres are done by the RC.
With the help of Study Centres, the RC identifies Academic Counsellors whose appointment is done by RC /IGNOU, New Delhi. Renewal of term of Academic Counsellors is done at RC.
Details of Support Services provided by the RC to existing learners / prospective learners are as follows :
- pre-admission guidance / counselling to prospective learners with regards to choice of Programme / courses / Study Centre.
- issue of Student Identity Card, Duplicate I-Card, Fee Receipt, Bona-fide Certificate, Migration Certificate to the existing learners.
- extending all sorts of support to the learners in case of any academic problem.
- holding of Video-Conferencing session(s) at RC premises.
- providing Library facility to existing learners.
- evaluation of BCA / MCA Projects and conducting Viva-voce.
- Change of address/course/medium/programme.
- distribution of study materials among enrolled learners.
- The powers and duties of its officers and employees.
The Board of Management is the principle executive body of the University. The Vice Chancellor is the Chief Executive Officer of the University and is the ex-officio Chairperson of the Board of Management, the Academic Council, the Planning Board, the Research Council, the Finance Committee and the Distance Education Council. The Officers of the University include the Vice Chancellor, the Pro-Vice Chancellors, the Directors of Schools and Divisions/Centres/Institutes, the Registrars, the Finance Officer, and Librarian and Information Officer. These officers exercise the powers assigned to them by the IGNOU Act or those delegated under the Statute, Ordinances or the Financial code of the University and perform such functions as are assigned to them. The specific details are available at link www.ignou.ac.in
The Regional Centre is headed by Regional Director. Other staff at Siliguri Regional Centre includes Asstt. Regional Director, PA-II, Data Entry Operator Grade-C and Attendant. Regional Director looks after academic and administrative activities of the University in the Region with the help of other staff members.
- The procedure followed in the decision making process, including channels of supervision and accountability.
The decisions are made under the provision of IGNOU Act, Statute, ordinances and the Financial Code, Administrative and Personnel Management Manual.
The Board of Management is the principal executive body of the University, empowered to look after the management and administration of the revenue, finances, and property of the University and the conduct of all administrative affairs.
The Academic Council decides academic policies of the University and gives directions on methods of instruction, evaluation, and improvement in academic standards.
The Research Council is responsible for the planning, management, organization and monitoring of Research Programmes.
The Distance Education Council has been entrusted with the primary responsibility of promoting, coordinating and determining standards in the open and distance education system in the country.
The Finance Committee has been entrusted with the responsibility of supervising the financial affairs of the University.
All the policy matters relating to the respective spheres of the above authorities are deliberated and their recommendations/decision are implemented with the approval of the Board of Management. The implementation of the decision is made by the hierarchal structure at Siliguri RC as indicated below:
I.Non-Academic Positions at Siliguri Regional Centre
1) Junior Assistant cum Typist : Vacant
2) Assistant/Sr. Assistant : Vacant
3) Section Officer : Vacant
4) Assistant Registrar : Vacant
5) Personal Assistant-II
6) Data Entry Operator Grade-C
7) Attendant
II-Academic Position at Siliguri Regional Centre
1) Regional Director
2) Asstt. Regional Director
- The norms set by it for the discharge of its functions.
The functions are regulated by the IGNOU Act, Statutes, Ordinances, the Financial Code, Administrative and Personnel Management Manual and the Rules framed by the BOM. The Rules, Regulations and by-laws framed by the Academic Council, Planning Board, Finance Committee, and Research Council are also significant policy framework for the discharge of its functions.
Siliguri RC implements norms of the University as per instructions of the University authorities.
- The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions.
The following are the manuals/regulations approved by the BOM for discharge of University functions:
i. Administrative and Personnel Management Manual
ii. Financial Code
iii. Delegation of Financial Powers
iv. Admission Guidelines
v. Academic Policies
vi. Project Management Guidelines
- A statement of the categories of documents that are held by it or under its control.
i. Act, Statutes, Rules and Regulation
ii. Annual Accounts and Annual Reports
iii. IGNOU Profile
iv. All records relating to the operations of the organisation
- The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.
The Board of Management is the apex decision making body of the University and the Academic Council, the Planning Board and the Finance Committee are represented by eminent persons from industry, academic community, professional bodies and the nominees of the Govt. of India etc. who help in the formulation and implementation of the policies and programmes.
- A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
The composition of the authorities of the university has been briefly described under the heading organizational structure at serial 1 above. Further details are available at IGNOU website www.ignou.ac.in. The meetings of the bodies are open to members and special invitees only. The Minutes of the Board, Council, and Committees are available for reference in the IGNOU library at New Delhi and are also proposed to be put on the IGNOU website.
- A directory of its officers and employees:
Names of officials of Siliguri RC and telephone no’s are as follows :
|
Sl No. |
Name of the Official |
Designation |
Phone Number |
|
1. |
DR. YONAH BHUTIA |
Regional Director |
0353-2526818/252 6829 |
|
2. |
DR. BISWAJIT BHOWMIK |
Assistant Regional Director |
0353 -252 6818 |
| 3. | SH. SUBASH CH. PARIDA | Senior Assistant | 0353-252 6818 |
| 4. |
SH. SAUBHAGYA RANJAN MALLICK |
P.A. II |
0353-252 6818 |
|
5. |
MS. JAM SUAN CHING |
Semi-Professional Assistant |
0353-252 6818 |
|
6. |
MS. JULI SAHA |
Data Entry Operator Grade-C |
0353-252 6818 |
|
7. |
SH. AVIJIT PODDER |
Attendant |
0353- 252 6818 |
- The monthly remuneration received by each of its officers and employees at Siliguri RC, including the system of compensation as provided in its regulations.
The information is as under :
|
Sl No. |
Name of the Official |
Designation |
Pay Scale |
Grade Pay |
|
1. |
DR. YONAH BHUTIA |
Regional Director |
Rs.15,600 - 39,100 |
Rs.8,000/- |
|
2. |
DR. BISWAJIT BHOWMIK |
Assistant Regional Director |
Rs.15,600 - 39,100 |
Rs.7,600/- |
| 3. | SH. SUBASH CH. PARIDA | Senior Assistant | Rs.9,300-34,800 |
Rs.4,200/- |
|
4. |
SH. SAUBHAGYA RANJAN MALLICK |
P.A. II |
Rs. 9,300 - 34,800 |
Rs.4,200/- |
|
5. |
MS. JAM SUAN CHING |
Semi-Professional Assistant |
Rs.5,200-20.200 |
Rs.2,800/- |
|
6. |
MS. JULI SAHA |
DEO-C |
Rs. 9,300 - 34,800 |
Rs.4,200/- |
|
7. |
SH. AVIJIT PODDER |
Group-D (Attendant) |
Rs. 4,440 - 7,440 |
Rs.1,300/- |
Allowances are also admissible to the above positions as prescribed by the University from time to time.
- The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
The Annual Budget and Annual Accounts of the University are finalized with the approval of Finance Committee, The Regional Centre prepares annual budget and sends the same to the Regional Services Division (RSD) , IGNOU, New Delhi for approval. RSD sends quarterly grant as per approved Annual Budget of the RC. Expenditure is accounted under Plan- and Non-Plan heads (both for RC and Study Centres under its jurisdiction). Half-yearly and Annual accounts are sent to RSD /Finance & Accounts Division, IGNOU, New Delhi as per instructions.
The details of Annual Budget for the Financial Year 2009-10 pertaining to Siliguri Regional Centre are as follows :
STATUS OF QUARTERLY GRANTS RECEIVED BY RC SILIGURI FROM IGNOU, NEW DELHI (FY :2010-11) :
|
QUARTER |
PLAN |
NON-PLAN |
|
1ST |
NIL |
NIL |
STATUS OF EXPENDITURE (RC SILIGURI, FY :2010-11) :
|
MONTH |
PLAN |
NON-PLAN |
|
APRIL,10 |
Rs.9,09,679.00 |
Rs.1,16,220.00 |
|
MAY,10 |
Rs.9,44,177.00 |
Rs.1,15,670.00 |
|
TOTAL |
Rs.18,53,856.00 |
Rs.2,31,890.00 |
- The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
IGNOU/ RC Siliguri does not operate any subsidy programme.
- Particulars of recipients of concessions, permits or authorisations granted by it.
No such scheme is prevalent in the University / RC Siliguri.
- Details in respect of the information, available to or held by it, reduced in an electronic form.
The information is stored in the related files and documents and steps are being initiated to put it on the website. However, important information about functions and activities being performed is available in electronic form on the IGNOU website: www.ignou.ac.in
- The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
Citizens have the facility to obtain information from the Chief PRO, and Student Information Centre. The University observes five working days a week from Monday-Friday and follows the holidays pattern of the Govt. of India at the Headquarters at Delhi while in the Regional Centres provision exists for adjustment of some holidays as per the local importance. The working hours of the University are from 09.30 a.m. to 06.00 p.m.
Citizens have the facility to obtain information from the Regional Centre. The University/RC observes five working days a week from Monday-Friday and follows the holidays pattern of the Govt. of India at the Regional Centre. However, provision exists for adjustment of some holidays as per the local importance as approved by the competent authority. The working hours of the University/RC Siliguri are from 09.30 A.M. to 06.00 P.M.
IGNOU has its Central library located in the H.Q. at Maidan Garhi, New Delhi .Every Study Centre of under the jurisdiction of RC Siliguri is equipped with a library with selected Reference Books and University Study Materials. There is a library at the Regional Centre also.
Learners may visit the Study Centre / Regional Centre library and may refer to study materials / reference books during working hours of the Study Centre / Regional Centre. Working hours of RC/Study Centres are available at the link : www.ignousiliguri.org
However, study materials / reference book(s) are NOT issued to any learner.
Learners are required to carry IGNOU Identity Card while visiting Study Centre/ Regional Centre library. Only IGNOU learners/Academic Counsellors/other functionaries of the Study Centre/Regional Centre are eligible to use library facilities.
16. The names, designations and other particulars of the Public
Information Officers and the Appellate authorities
In terms of Section 5(1) of the Right to Information Act, 2005, the following officers of the University have been designated as the Public Information Officers and the Appellate authorities:
Name of the Public Information Officers/Appellate Authorities
|
S. No. |
Subjects covered |
Name of the Division/Regional Centre |
Name of the Public Information Officer |
Telephone No. |
Name of Appellate Authority |
Telephone No. |
||||||
|
1. |
All matters relating to students examinations etc. |
Student Evaluation Division |
- |
29536215 29534429 (Fax) |
Prof. Pushplata Tripathi, Registrar |
29535828 29532482 29534429 (Fax) |
||||||
|
1. |
All matters relating to students admission etc. |
Student Registration Division |
Sh. D. Moulik |
29532741 29532686 (Fax) |
Sh. K. Laxman |
29535828 29532482 29534429 (Fax) |
||||||
|
2. |
All matters relating to Distance Education Council |
Distance Education Council |
Shri Y.V. Ramakrishna Rao, Jt. Registrar |
29535934 29536668 (Fax) |
Prof. Swaraj Basu, Director |
29533340 29536668 (Fax) |
||||||
|
3. |
All matters relating to AC Division and Schools of Studies/Centres |
Academic Coordination Division |
Shri D.V.S. Shastri, |
29531112 29533417 (Fax) |
Prof. N.V.Narasimham, Director |
29534231 29533417 (Fax) |
||||||
|
4. |
All matters relating to purchase of printing paper,art card/board,printing of course material,supply and Transportation of study material to Regional Centers etc. |
Material Production and Distribution Division |
Sh. Ashok Kumar |
29572004 29535083 (Fax) |
Sh. R.R. Rausaria |
29532450 29535083 (Fax) |
||||||
|
5. |
All matters relating to EMPC |
Electronic Media Production Centre |
|
29534360 29533079 (Fax) |
Director |
29534299 29533079 (Fax) |
||||||
|
6. |
All matters relating to CMD |
Construction and Maintenance Division |
Shri U.P. Sharma, Shri R.Sudheer Reddy, |
29534102 |
Chief Project Officer |
29532510 29533763(Fax) |
||||||
|
7. |
All matters relating to vigilance |
Vigilance Cell |
Shri Rajesh Bhardwaj, Asstt. Registrar |
29534151 |
Dr. C.B. Sharma, CVO |
29534151 |
||||||
|
8. |
All matters relating to Finance & Accounts Division |
Finance & Accounts Division |
Ms.Manjula
Verma |
|
Finance Officer |
|
||||||
|
9. |
All matters relating to Computer Division |
Computer Division |
Section Officer |
29533723 |
Dr.
V.S.P. Srivastav |
29533723, |
||||||
|
10. |
All matters relating to International Division |
International Division |
Dr. Silima
Nanda |
29535258 |
Director |
29533987 29535502(Fax) |
||||||
|
11. |
All matters relating to Administration Division, Campus Maintenance Division, Campus Development Unit, Library and those Units not covered by the above distribution. |
Administration Division |
Shri K. K. Sharma, Jt. Registrar |
29533715 29532312 (Fax) |
Sh. U. S. Tolia, Registrar |
29532098 29532312 (Fax) |
||||||
|
12. |
All matters relating to Regional Services Division (Headquarters) |
Regional Services Division |
Dr. Q. Haider, |
29533465 29533062 (Fax) |
Dr. Masood Parveez, |
29535399 29533062 (Fax) |
||||||
13. |
All matters relating to Supply of course materials,Assignments to students etc.through Regional Centres and study Centers under the their control . |
RC Siliguri & MPDD |
Dr Yonah Bhutia
& Sh.Ashok Kumar,
|
(D) 0353-2526829
& 011-29572004
|
Dr. Masood Parveez, & Sh R.R.Rausaria,Registar
|
29535399
& 29532450
|
||||||
- Such other information as may be prescribed; and thereafter update these Publications every year;
Information relating to students including admission
procedures, academic programmes, examination schedules, results etc. are
available with the Students Registration and Evaluation Division. Information
relating to dispatch of course materials to the students of Siliguri Regional
Centre is available with the Regional Centre. Important decision effecting
students and about IGNOU programmes are also displayed on the IGNOU website (www.ignou.ac.in /
www.ignousiliguri.org).
For any other information of general nature, the Chief Public Relation Officer,
IGNOU, Maidangarhi, New Delhi – 110068, Ph.No. 29532321 or the IGNOU Regional
Centre, Netaji More, Subhas Pally , Siliguri-734 001, Ph. 0353 -252 6818, Fax
:0353-252 6819 may be contacted.
|
Annexure-I |
|||||||
|
The rates of fees payable are as under: |
|||||||
|
1. |
A request for obtaining information relating to Regional Centre (RC) Siliguri under sub-section (1) of section 6 shall be accompanied by an application fee of Rs.10/-( rupees ten only) by way of cash to be deposited between 11:30 hrs to 15:00 hrs except during lunch break of 13:30 hours to 14:00 hours on all working days, five days a week with Finance & Account Section,RC Siliguri against proper receipt or by demand draft or bankers cheque payable to the IGNOU, Siliguri. |
||||||
|
2. |
For providing the information under sub-section (1) of section 7, the fee shall be charged by way of cash to be deposited with Finance & Accounts Section, RC Siliguri against proper receipt or by demand draft or bankers cheque payable to the IGNOU, Siliguri at the following rates:-
|
||||||
|
3. |
For providing the information under sub-section (5) of section 7, the fee shall be charged by way of cash to be deposited between 11:30 hrs to 15:00 hrs except during lunch break of 13:30 hours to 14:00 hours on all working days, five days a week with Finance & Accounts Section, RC Siliguri against proper receipt or by demand draft or bankers cheque payable to the IGNOU, Siliguri at the following rates:-
|
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